(Fully Remote) Executive Assistant for US-Based Construction Tech Company

We are looking for an experienced Executive Assistant / Permit Operations to head permit research and application efforts for our multi-city footprint across project types. The ideal candidate must have experience managing operations. In addition, experience preparing and/or processing building and construction permit applications is helpful. The candidate should also be a strong communicator with excellent organizational skills and a flexible / self-motivated approach to business management. The goal is to support and scale the company’s permitting operations to facilitate accelerating development and long-term success.
Responsibilities
- Manage and work with permit operations team members
- Plan and monitor the day-to-day running of permitting operations to ensure smooth progress, including customer management and support
- Research, develop, and maintain permitting best practice process flows and guides
- Manage relationships/agreements with external partners/vendors
- Coordinate with the team to make decisions for operational activities and set strategic goals
Skills
- Proven operations management experience
- Experience overseeing building permit applications and/or processing
- Excellent organizational abilities
- Outstanding communication and people skills
- Familiarity with MS Office
Application Instructions:
To apply, please email and make the subject line: "Job Posting | Permit Operations".
Include the answers to the following questions in your email. This helps us to level set and let us focus the intro call on answering any questions you may have about PermitFlow.
1. Why are you looking to leave your current role? And what is your current role?
2. What’re you hoping to get out of your next opportunity?
3. When are you looking to start?
4. Are you available for full time work (40+hours / week)?
5. Are you available during EST hours and if so for what times? (Note that you must have overlap between 9 AM - 5 PM EST).
6. What is your target hourly rate? Note that this is considered a major part of your application, as we do have target salary bands for this. Candidates with the best-proposed rates and qualifications will be prioritized.
7. Please also send a 30 second intro video via Loom or a shared Google Drive link.
8. Please include a link to an up to date resume.