Executive Assistant to COO

**Job Description:**
We are seeking a highly organized and proactive Executive Assistant to support our Chief Operating Officer (COO) in driving the company's operational efficiency, scalability, and revenue growth. This role plays a pivotal part in ensuring the COO's responsibilities are seamlessly managed, enabling them to focus on strategic leadership and execution.
**Responsibilities:**
**Executive Support:**
- Provide high-level administrative support to the COO, including managing project deadlines, organizing meeting agendas, presentations and email communications.
- Prepare materials for weekly meetings where COO leads the call, including weekly all hands, company scorecard, and end of week wrap and roadmap review.
- Assist in preparing presentations, reports, and documents for internal and external meetings.
- Help maintain a clear and efficient flow of information within the organization.
**Operational Assistance:**
- Assist in the development and execution of operational strategies to drive company growth and efficiency.
- Mastery of Notion to organize our companies operating procedures, workflows and processes into one organized workspace.
- Turn Loom videos into written SOPs and other internal resources.
- Monitor project timelines and help keep various projects and teams on task against our quarterly roadmap.
- Assist in the recruitment process, including job postings, candidate interviews, and onboarding procedures.
- Analyze data and prepare reports to assist the COO in identifying growth opportunities
**Special Projects:**
- The COO has Advisory and Fractional COO engagements with multiple ventures. You will assist him in the above responsibilities for Marketing Examined, as well as the additional portfolio of projects.
The COO works with start-ups, which are inherently chaotic environments.
**Qualifications:**
- Proven experience as an executive assistant or Chief of Staff.
- Must have top notch project management skills.
- Mastery of Notion, Google Sheets/Docs, Canva, and ChatGPT
- Experience with Hubspot is a huge plus
- Is experienced with marketing or has the ability to learn the world of marketing quickly.
- Must be able to learn new tools quickly
- Can turn Loom videos or meeting recordings into documents.
- Does not need explicit step by step instruction. Can create clarity from chaos.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Ability to work independently and handle sensitive information with confidentiality.
**Personal Attributes:**
- Highly organized and incredibly detail-oriented.
- Proactive and able to anticipate the needs of the COO.
- Voracious learner.
- Strong problem-solving skills.
- Collaborative and team-oriented mindset.
**Success Measures:**
- Effective support provided to the COO in their daily responsibilities.
- Timely and efficient management of schedules and tasks.
- Contribution to the achievement of operational and revenue growth goals.
**Reports to:** Chief Operating Officer
**How to Apply:**
Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are the right fit for this position. Please send applications to
**Note:** This job description is not exhaustive and may be updated or modified as necessary to meet the evolving needs of Marketing Examined.