Virtual Assistant

Palm Outsourcing helps companies in the UK find talent in Asia.

Opportunity Overview
This job role is for a fast growing commercial cleaning client in the UK. The company has around 20 employees and has serviced large corporations such as Coca Cola, NHS, and more. Because of the company’s growth, the successful applicant in Asia will be exposed to a wide range of work enabling them to build a vast skill set in aid of company growth.

Job Description
We are seeking a highly organised and efficient Virtual Assistant to support a commercial cleaning business. The ideal candidate will be responsible for a variety of clerical and administrative tasks, aimed at ensuring smooth and efficient operations.

Key Responsibilities:
· Create detailed reports for service works, including cleaning schedules, client feedback, and staff performance. Ensure timely distribution of these reports to relevant parties.
· Maintain accurate records of cleaning services provided, including dates, times, locations, and specific tasks performed.
· Manage communication with clients, including scheduling, responding to inquiries, and addressing any concerns related to service delivery.
· Prepare and send invoices to clients. Track payments and follow up on outstanding accounts.
· Keep track of cleaning supplies and equipment. Place orders as needed to ensure all materials are available for scheduled cleaning tasks.
· Update and maintain client and employee databases, ensuring accuracy and confidentiality.
· Perform other administrative duties as needed, such as filing, photocopying, and answering phones.

Qualifications & Experience
· Experience with administrative work.
· Required to be fluent in English (spoken and written)
· Strong written and verbal communication skills.
· Excellent organisational and time-management abilities.
· Proficiency in MS Office (Word, Excel, PowerPoint)