Administrative Coordinator

Local Foreigner is a boutique consultancy specializing in high-end curated travel from the bespoke to the basic, we guide our clients on everything from a weekend in Paris to an expedition to Patagonia. Our mission is to deliver the most personalized travel experience through caring service and a seamless planning process. The Local Foreigner brand represents a warm, worldly sophistication with curator’s keen attention detail, and we believe it is crucial for everyone behind the brand to represent these qualities.

We are seeking an experienced contractor to act as our Administrative Coordinator. He/she should have prior experience handling a wide range of administrative support tasks in a fast-paced office environment. Multi-tasking and the unique ability to deftly handle the unexpected are essential qualities to bring to the position. As a key position on our Business Operations team, this role will spend the majority of their time scheduling appointments, updating and performing quality checks of data in our CRM, and reconciling Accounts Payable expenses. The ideal candidate for the role is a smart, flexible problem solver with superb communication skills and a detail-oriented mindset.

Local Foreigner is a growing small business whose greatest assets are its people and technology. We maintain a laser-focused growth strategy with a systematic goal-setting process which the entire team participates in by supporting all areas of the business as needed. We seek a dynamic candidate with excellent growth potential who finds fulfillment in building a business and evolves with our company over the long term. This is a unique opportunity to join a small, tight-knit team in a supportive, but challenging work environment.

**Please note this job is a 40+ hour per week commitment. Additionally, your work hours must be flexible so that they can overlap with European and US business hours.

RESPONSIBILITIES:
Scheduling supplier meetings and interviews; virtually, hybrid and in-person
Answering inquiries on main phone line and directing callers to the correct contact
Managing general email inbox
Saving receipts and classifying Accounts Payable transactions in Quickbooks
Updating and quality checking data entered in our CRM (includes contact information, new hotels or tour operators, promotional material provided by partners)
Create admin-managed, onboarding credentials for new affiliates
Managing and responding to Help Desk tickets from the internal and affiliate teams
Perform other ad-hoc projects as assigned

REQUIREMENTS:
Tech-savvy, proficient in MS Office; Salesforce and Quickbooks experience is a plus.
Experience in an Administrative Coordinator, Virtual Assistant or similar Office Support role.
Proactive and resourceful with strong analytical and problem-solving skills.
A keen attention to detail with a passion for accuracy, organized, and work within deadlines.
Team player, able to work independently, with excellent written and verbal communication and customer service skills.
Able to navigate competing priorities and a variety of tasks confidently, able to multi-task.
Quick-learning, with the ability to work effectively and efficiently in a fast-paced environment.