Virtual Assistant (VA)

We are seeking a skilled and highly organized Virtual Assistant (VA) to provide comprehensive administrative support to our team, with a specific focus on receipt management for invoicing purposes. The ideal candidate should be proficient in various administrative tasks such as email management, calendar maintenance, data entry, and possess the ability to adapt to new tools and systems.
Responsibilities:
Invoice and Receipt Management:
Create, organize, and manage invoices.
Collect, organize, and maintain receipts for invoicing purposes.
Ensure that receipts align with invoices and update records accordingly.

Email Management:
Filter and manage emails, prioritizing important information.
Calendar Management:
Update and maintain calendar events, appointments, and reminders.
Expense Tracking:
Update expense sheets with utility bills and per diem expenses.
Research Property Owners:
Locate and compile contact information for property owners.
CRM Management (Podio):
Learn and master the Podio CRM system.
Train team members on Podio CRM usage.
Add and update contacts in the Podio CRM.
File Management:
Organize and sort various digital files, including job photos, receipts, and documents.
Daily Reporting:
Take memos and updates from the team.
Create and send daily report emails summarizing key information
Social Media Management:
Extract audiobooks from Audible and store them in Dropbox.
Bill Payments:
Ensure timely payment of bills and invoices.
Task Management:
Update and maintain a to-do list with task details and completion steps.
Receive training on how to complete each task effectively.
QuickBooks Reconciliation:
Assist in reconciling QuickBooks with bank transactions.

Qualifications:
Proven experience as a Virtual Assistant or in a similar administrative role.
Proficiency in Microsoft Office Suite and Google Workspace.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to learn and adapt to new software and systems quickly.
Attention to detail and accuracy
Relay with Great success in the top of your application and the task you are best suited for.

Additional Information:
This is a part-time position initially, with an expected workload of less than 10 hours per week.
The starting pay is 86 PHP per hour.
A pay increase will be provided within two weeks of proven reliability.