Virtual Superhero – Executive Assistant

SuperBloom Enterprise is seeking a highly organized and proactive Executive Assistant to join our dynamic team. We are a consulting company focused on empowering businesses to increase their productivity. We do this by providing professional and economical business solutions that not only help clients scale their business, but also empowers its members to help make their lives better. Since our goal is top tier service, your role is critical, and thus, there are many opportunities to grow in our organization.
PERKS!
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$600 - $800 monthly USD
Full-time position - 40 working hours, per week
Fixed weekends off
Receive bonuses and raises for great, on-time performance at the end of every month
Trainings
and MORE!
**Job Description:**
As an Executive Assistant at SuperBloom, you will be the right hand to our executives, helping them stay organized, efficient, and focused on strategic priorities. You will play a crucial role in managing their schedules, communications, and various administrative tasks. If you are a detail-oriented, proactive individual with excellent organizational and communication skills, we invite you to apply.
**Key Responsibilities:**
**Calendar Management:** Effectively manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
**Email Management:** Monitor and respond to emails on behalf of the executives, ensuring timely and appropriate responses.
**Travel Coordination:** Arrange travel plans, accommodations, and itineraries, ensuring a smooth travel experience.
**Meeting Support:** Prepare meeting materials, attend meetings, take minutes, and follow up on action items.
**Document Preparation:** Assist in creating and editing documents, presentations, and reports.
**Data Entry:** Accurately input and maintain data, such as contacts and expenses.
**Expense Reporting:** Track and reconcile expenses, prepare expense reports, and manage budgets.
**Phone Communications:** Handle phone calls, take messages, and manage incoming inquiries.
**Task Follow-Up:** Ensure that executive tasks and commitments are tracked and completed in a timely manner.
**Research:** Conduct research and provide summaries or reports on various topics as needed.
**Vendor Relations:** Manage relationships with suppliers and service providers.
**Project Coordination:** Assist in project planning, tracking, and coordination.
**File Organization:** Maintain digital and physical files for easy retrieval.
**Office Supplies:** Order and manage office supplies and equipment as required.
**Liaison:** Act as a liaison between the executives and team members or external stakeholders.
**Personal Assistance:** Provide personal support and handle errands as necessary.
**Presentation Support:** Format and prepare presentations for meetings.
**Strategic Input:** Offer strategic insights and input to assist executives in decision-making.
**Special Projects:** Take on ad-hoc projects and assignments as directed.
**Qualifications:**
- Proven experience as an Executive Assistant or similar role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to handle sensitive information with discretion.
- Detail-oriented and capable of multitasking effectively.
- Proactive problem solver with a positive attitude.
- Flexibility to adapt to changing priorities.
- Bachelor's degree or equivalent experience preferred.
**How to Apply:**
If you are a motivated and organized professional with a passion for supporting executives and contributing to the success of a dynamic organization, we invite you to apply. Please send your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role here on the online portal.