Executive Assistant to CEO / Onboarding Assistant / Exchange Administrator

Executive Assistant to CEO / Onboarding Assistant / Exchange Administrator
Location: Remote
Salary: $725 to $800 USD Monthly (depending on experience level and qualifications)
Job Type: Full-Time (Remote) - USA - Central Time Zone Work Hours
About Layton Mortgage:
Layton Mortgage is pioneering a people-centric revolution in the mortgage industry in the USA. Our commitment to prioritizing the holistic well-being of our team sets the foundation for our culture, which thrives on trust, solidarity, and ethical practices. This empowerment has a ripple effect, enabling teabers to attain extraordinary financial triumphs while significantly impacting the communities we cherish.
Job Description:
We are on the lookout for a Mortgage Company Executive Assistant /Onboarding Associate with profound administrative expertise, ready to be an integral part of our vibrant team assisting our Chief Executive Officer. The perfect fit would be someone who can juggle multiple high-priority tasks, streamline daily operations, and bring a wealth of knowledge in digital platform management, particularly Microsoft Office, SharePoint, Exchange, and the Go High Level CRM.
Key Responsibilities:
1. Administrative Support:
• Strategically manage and align executives’ schedules, appointments, and virtual collaborations.
• Serve as a conduit for seamless internal and external communications.
• Handle outgoing communications on behalf of the CEO in email form.
2. Document and Data Management:
• Spearhead the creation, modification, and management of critical documents and visually compelling presentations.
• Implement an organized, intuitive filing system using Microsoft SharePoint, ensuring data integrity and accessibility.
3. CRM and Digital Platform Mastery:
• Oversee content updates on the Go High Level as well as SharePoint platforms, enhancing user engagement and information accuracy.
• Demonstrate mastery in utilizing Microsoft 365 tools, particularly SharePoint and Exchange, to optimize collaboration and information sharing.
• Create new user accounts in Microsoft 365, including Outlook and SharePoint accounts.
• Leverage 'Go High Level' CRM for sophisticated marketing strategies and recruitment automation.
4. Dynamic Social Media Engagement:
• Foster a proactive connection with the online community by responding adeptly to inquiries, comments, and feedback on behalf of the CEO in his various social media accounts.
• Respond to job postings on behalf of the CEO and schedule interviews for qualified candidates.
5. Corporate Communications:
• Craft and disseminate impactful corporate narratives and updates, maintaining adherence to our brand’s voice.
• Manage the composition and distribution of internal communications, promoting transparency and unity.
• Strong knowledge of the US mortgage market to assist with creating, maintaining, and enforcing corporate policies in order to mitigate company risk related to mortgage loan originations.
6. Financial Acumen:
• Possess keen bookkeeping and accounting skills, with proficiency in QuickBooks regarded as a distinct advantage. Compensation will reflect accounting expertise.
• Ability to audit mortgage loan files for completeness and ensure no documents are missing
Qualifications:
• Experience: At least 4 years in a substantial administrative role, preferably within the mortgage industry as well as providing assistance to Executive level teambers.
• Expert knowledge of Microsoft SharePoint and Microsoft Exchange is Mandatory.
• Education: Bachelor’s Degree or higher.
• Expertise:
• Onboarding new employees for a US based mortgage company or financial services related industry.
• Mastery of Microsoft Office, with an emphasis on advanced functions in Word and Excel.
• Expert knowledge of Microsoft SharePoint and Microsoft Exchange in Mandatory.
• Hands-on experience with 'Go High Level' CRM and WordPress platforms.
• Adeptness in creating and managing engaging social media content at an Executive level.
• Exceptional communication skills, both written and verbal, with an emphasis on clarity, conciseness, and relevance. Ability to communicate on behalf of Executive level and with Executive level leadership.
• Demonstrated ability to prioritize effectively, balancing a multifaceted workload.
• Rigorous organizational and strategic planning abilities.
• Impeccable command of English, exhibiting flawless spelling and grammar.
• Availability to commit to full-time hours, with schedule flexibility working with US time zones.
Please apply on this site BUT please also email your resume as well as a cover letter describing your experience with Microsoft Exchange, Go High Level & SharePoint. Please email these items along with a link to your onlinejobs.ph profile. We appreciate your cooperation. The email is