Executive Personal Assistant for Wellness Ecommerce Brand

Do You Want To Leverage Your Personal Assistant Skills Working Remotely for A Ecommerce Cold Plunge Health and Wellness Brand?

If this sounds of interest, please read on…

The Company: At Inergize Health, we are a rapidly growing startup in the DTC wellness industry, celebrated for our innovative product, The Inergize Hot + Cold Plunge. Our work environment blends diligence with enjoyment. With exciting product developments and VC investments on the horizon, our company promises a bright future.

The Role: Executive Assistant - This role will work directly with Ciaran the CEO to help with emails, scheduling meetings, plan vacations, data entry for health and finances, online ordering, Google Drive organization, outreach, and help out with personal tasks.

Pay: This is an hourly position $5.5-7/hr $800-$1000/Month depending on years of experience
Location: The position is remote and the ideal candidate will be on Pacific USA time.
Hours: Part-time position to start but full-time quickly after ramping up, 5-15 hours per week to start.

YOU WILL ONLY BE CONSIDERED IF YOU COMPLETE ALL OF THE FOLLOWING:
- Type “Green Banana” in your headline/first sentence of the application
- Provide your email address
- Send you Skype ID
- Attach an example of work you did that helped to reduce the time off your boss's plate.
- Attach your CV / Resume
- Record and send a 1-minute clip of why you think this is a good fit

We are changing a lot of lives daily and would love to have you onboard working directly with Founder & CEO Ciaran for the next level of growth and development in our mission to be the best in the world at helping people get healthier.

What Kind Of Qualifications Do You Need?

- You have at least 4 years of experience of successfully being an Executive Assistant, preferably of an E-Commerce CEO/Executive, with a proven track record of saving time and keeping an Executive organized and on track.
- Tech Savvy: You have a strong understanding of online technologies, including but not limited to: Google Suite (Docs, Sheets, Presentations, etc.), Google Mail, Google Calendar, Calendly, Asana, Instagram etc.
- You have confidently interacted with outside people/parties as it relates to the CEO’s daily communications, scheduling, and requirements.
- You have a proven track record of driving success and results in your career.

Skills Required

Strong Written & Spoken Communication Skills: Effective communication is essential for handling emails, scheduling, calling people and interacting with various parties.
Organizational Skills: Organizational skills are critical for managing emails, tracking personal information, planning vacations, and maintaining files.
Research Skills: For tasks involving research and event planning, individuals should have strong research capabilities to find the best options and make informed decisions.
Time Management: Effective time management is crucial, especially for scheduling, follow-ups, and handling multiple tasks simultaneously.
Proficiency with email management tools, scheduling software, spreadsheets (e.g., Microsoft Excel or Google Sheets), and other relevant software is essential.
Customer Service Skills: If handling interactions on dating apps, social media, or outreach to partners and influencers, individuals should possess good customer service and relationship-building skills.
Financial Knowledge: For financial tasks, such as tracking expenses and dealing with banks, a basic understanding of personal finance and online banking is helpful.
Problem-Solving Abilities: Candidates can troubleshoot issues, such as flight cancellations or online order problems, and find solutions effectively.
Confidentiality: Given the nature of some tasks, like financial tracking and personal information management, candidates should maintain a high level of confidentiality and trustworthiness.
Availability and Flexibility: Available during US Pacific times and is flexible enough to accommodate changing schedules and urgent requests.

This Role Is For You If...
You have an insane attention to detail ?and are very organized, keeping everything in line.
You are great at simply getting things done, and are execution-focused.
You have a “whatever-it-takes” attitude, love deadlines, and thrive on accountability.
You don't need to be micro-managed and enjoy some autonomy and flexibility to get results in the way you know how.
You are not afraid to get your hands "dirty" and love learning new technologies.
You learn quickly and can work without much direction.
You're a team-player and are fired up to work with a company that is making a positive difference in the lives of others.
You’re committed to the path of personal development, the psychology of success.
You are ready to redefine your career, reach new levels of personal and professional success.

Some of the Specific Role Functions

Email and Communication Management:
-Handling and filtering incoming emails.
-Unsubscribing from marketing emails and managing spam.
-Responding to important emails and setting up follow-ups.
-Scheduling emails and managing appointments using tools like Calendly.
-Managing off-site meeting logistics, including scheduling and follow-ups.

Personal Tracking and Admin:
-Inputting health tracking information and habits into a spreadsheet.
-Conducting research and scheduling networking and social events.
-Booking appointments for personal tasks, such as barbers or surgeries.
-Managing dating app messages and setting up dates.
-Assisting with outreach and communication on Instagram.

Vacations and Logistics Planning:
-Researching and finding the best prices for flights and accommodations.
-Planning trip itineraries, including activities and cost-saving options.
-Handling flight and accommodation bookings and cancellations.
-Maximizing travel points for first-class travel when applicable.
-Assisting with planning and messaging for various events and retreats.

Online Ordering and Gift Management:
-Handling online orders for various personal items.
-Booking cars and purchasing eBike parts as needed.
-Managing returns and gift giving, including instructions and QR codes.
-Keeping track of online purchases and expenses.
-Venmo-related financial tasks, such as tracking and communication.

Google Drive, Systems, and Recruitment Support:
-Organizing and maintaining files in Google Drive and other systems.
-Creating and optimizing file structures for easy access.
-Assisting with recruitment tasks, including screening interviews and background checks.
-Supporting new hire onboarding and employee training.
-Providing assistance with performance review processes.

Your Next Steps…
If this sounds like your kind of position, then you’re our kind of Executive Assistant! Take two minutes to apply below.

We look forward to reviewing your application and hopefully welcoming you to the elite Inergize Health Team! Get started below now:

YOU WILL ONLY BE CONSIDERED IF YOU COMPLETE ALL OF THE FOLLOWING:
- Type “Green Banana” in your headline/first sentence of the application
- Provide your email address
- Send you Skype ID
- Attach an example of work you did that helped to reduce the time off your boss's plate.
- Attach your CV / Resume
- Record and send a 1-minute clip of why you think this is a good fit