Office Admin – Painting Company

Are you organized, detail-oriented, and ready to play a vital role in the success of a dynamic painting company? We are seeking a proactive and efficient Office Administrator to join our team in Pittsburgh, USA. As the Office Administrator, you will be the backbone of our operations, ensuring seamless communication, efficient scheduling, and precise data management. If you thrive in a fast-paced environment and possess excellent organizational and communication skills, we want to hear from you!
Key Responsibilities:
Phone Management:
Answer incoming calls in a professional and friendly manner.
Direct calls to the appropriate team members.
Take detailed messages and relay information accurately.
Job Scheduling:
Schedule painting jobs based on customer requirements and availability.
Coordinate with the painting crew to ensure timely completion of projects.
Update the scheduling system with accurate and up-to-date information.
Customer Interaction:
Collect paint color preferences and project details from clients.
Maintain a positive and helpful demeanor in all customer interactions.
Address customer inquiries and provide exceptional service.
Social Media Assistance:
Assist in creating and scheduling social media posts.
Collaborate with the marketing team to promote the company's services.
Monitor social media channels and respond to customer inquiries.
Data Management:
Update and maintain spreadsheets with job-related information.
Collect and organize data for reporting purposes.
Ensure accuracy and completeness of all data entries.
Qualifications:
Proven experience in office administration or a related field.
Exceptional communication and interpersonal skills.
Proficient in using Microsoft Office Suite and other office management software.
Strong organizational skills and attention to detail.
Ability to multitask and prioritize tasks effectively.
Familiarity with social media platforms is a plus.