Executive Assistant

1. As a Personal Executive Assistant, your duties encompass a wide spectrum of responsibilities such as to include but not limited to providing seamless, proactive, and confidential support that enables the CEO to effectively manage their responsibilities. You will anticipate needs, manage schedules, coordinate communications, and handle a wide range of tasks with precision and professionalism. Your role is pivotal in ensuring the CEO's time is optimized, allowing them to focus on strategic decision-making and driving the company's growth and success.
2. Act as the point of contact among executives, employees, clients and other external partners.
3. Manage information flow in a timely and accurate manner.
4. Manage executives’ calendars and set up meetings.
5. Oversee the performance of other clerical staff
6. Format information for internal and external communication – memos, emails, presentations, reports
7. Screen and direct phone inbound calls and distribute correspondence.
8. As an on-call Personal Assistant, your role is to be available and responsive to assist the CEO and manage urgent matters outside of regular working hours.
9. You will promptly address time-sensitive requests, provide essential support during critical situations, and ensure seamless communication and coordination as needed.
10. Responsibilities are subject to change at any moment due to any business demands.
11. Scheduled Work days include but is not limited to as follows:
a. part time 4 hours per day
b. Monday, Wednesday, and Friday
c. Hours are to be determined by employer