Virtual Assistant

Are you an enthusiastic and experienced Virtual Assistant with great multi-tasking skills and a passion for managing and organizing? We have the perfect opening for you!

If you are a detailed oriented, goal-driven, well-organized individual who thrives on meeting deadlines and can work under pressure, then this opportunity is perfectly suited for you!

We are a thriving company based in New Jersey. Santamar Management Inc is a professional organization dedicated to delivering extensive administrative, operational, and strategic solutions to businesses spanning diverse industries. Our team comprises seasoned experts who provide invaluable counsel and assistance in fine-tuning daily operations, simplifying processes, and boosting overall productivity. Whether it's management, human resources, marketing strategies, or operational planning, we act as a valuable partner in fostering growth and achieving success.

Virtual assistant responsibilities include:
-Assist with general administrative tasks as needed, including calendar management and creating reports.
-Manage and organize the inbox of Finance email.
-Respond to inquiries from executive and management teams through email or WhatsApp.
-Handle incoming and outgoing calls, screening and directing them to the appropriate team when necessary.
-Perform various HR functions as needed – Receive and process all incoming mail – Screen phone calls – Take meeting minutes.
-Reviewing contracts for grammar/spelling errors or inconsistencies with company policies.
-Identify and address challenges proactively, seeking solutions independently when possible.
-Assess inquiries related to billing matters within a Child Care Management Software used by the company before directing to Finance Team.
-Creating project in Asana/schedules and to-do lists.
-Consistently following up on overdue tasks to ensure progress is made on time.
-Maintain utmost confidentiality with sensitive information of the company.
-Conduct research to provide insights and recommendation to management when necessary.
-Be flexible and adaptable to changing tasks and priorities as needed.

Requirements:

-Must be able to work in graveyard shift
-Well-organized
-Independent and a team player
-Detail-oriented
-Innovative
-Eloquent– Can communicate professionally and informally over the phone and in writing.
-Tech-savvy – Able to quickly learn new software tools.

Additional requirements
-Equipment- A reliable computer and high speed internet are required for this remote position
-Time Tracking - We use TimeDoctor to track working hours and ensure accurate compensation

To be considered:

1. If your work fits this style, send me a Loom video with a brief overview of yourself. Share what motivates and fuels your enthusiasm.
2. Send the link to your resume and any portfolio
3. Workspace and headset photos
4. Speedtest results
5. Typing test results
6. DISC personality test
7. Respond with the subject line: Your Next AWESOME VA