EXECUTIVE ASSISTANT / PROJECT MANAGER for a US Company

We are seeking a highly organized and proactive Remote Executive Assistant to provide comprehensive administrative support to the CEO. This is a remote position, allowing you to work from the comfort of your own home or preferred workspace. The ideal candidate will be a detail-oriented professional with exceptional communication and organizational skills. This role requires the ability to work independently, handle multiple tasks simultaneously, and accommodate different time zones.
Responsibilities:
Manage the executive’s calendars, schedule appointments, and coordinate virtual meetings, ensuring efficient use of their time across different time zones.
Arrange virtual travel accommodations, including online bookings and coordinating remote meeting logistics.
Prepare and edit correspondence, reports, presentations, and other documents remotely as needed.
Screen and prioritize incoming calls, emails, and other communications, responding or redirecting them as appropriate.
Conduct online research, gather information, and prepare reports or summaries for the executive team's review.
Assist in the planning and coordination of virtual meetings, conferences, and events, including logistical arrangements and material preparation.
Maintain accurate and up-to-date records, files, and databases online, ensuring easy access and retrieval of information.
Handle confidential and sensitive information with utmost discretion and professionalism.
Build and maintain positive relationships with internal and external stakeholders through virtual communication, acting as a liaison between the executives and various parties.
Take minutes during virtual meetings and distribute them to relevant participants.
Perform general administrative tasks remotely, such as online supply ordering, managing virtual expense reports, and processing invoices.
Qualifications:
Proven experience (5-10 years) as an executive assistant or in a similar administrative role. Excellent organizational and time management skills, with the ability to prioritize tasks effectively while working remotely.
Strong written and verbal communication skills, including proficiency in virtual communication tools.
Proficient in using Microsoft Office Suite and other relevant software for remote work.
High level of integrity and ability to maintain confidentiality, even in a remote setting.
Ability to work independently, take initiative, and anticipate the needs of the executives while working remotely.
Attention to detail and a commitment to producing high-quality work remotely.
Professional demeanor, with the ability to interact with individuals at all levels of the organization through virtual channels.