Executive Assistant for Physical Therapist Clinic

Are you a detail-oriented multitasker experienced as an Executive Assistant? Are you passionate about supporting clients and thrive in a remote work setup? Join our collaborative team and explore this opportunity with us!
Company Overview:
At Rockstar Admin, we're big on vibes. We thrive on communication, accountability, and fostering a killer culture. We're not just colleagues; we're a squad working towards common goals, and we want you to grow and achieve big things in life.
Position: Executive Assistant for Physical Therapist Clinic
Location: Remote (Work-from-Home)
Key Responsibilities:
- Organize, prioritize, and respond to emails promptly, ensuring efficient communication and flagging urgent matters.
- Maintain and manage the client's calendar, scheduling meetings, appointments, and events while ensuring accuracy and timeliness.
- Coordinate and manage the client's personal appointments, aligning them with their schedule and preferences.
- Assist in task prioritization, helping the client stay focused on critical tasks and managing the influx of daily requests efficiently.
- Help the client remember important deadlines, meetings, and commitments, utilizing various tools and reminders.
- Assist in planning, creating content, scheduling, and coordinating social media posts across platforms, maintaining a consistent online presence.
- Oversee and manage updates to the company website, ensuring content accuracy, relevancy, and timely updates.
- Perform a wide range of personal assistant duties as needed
Tools:
Google Workspace
Slack
Loom videos
WebPT
Apple/Google Calendar
Apple reminders
EMR calendar
Asana
Qualifications:
- Minimum 1-2 years of executive assistant experience
- Proficient in managing intricate schedules and calendars efficiently.
- Exceptional organizational skills to handle diverse tasks and priorities effectively.
- Strong communication abilities, both written and verbal.
- Proficiency in office software suites such as Microsoft Office and Google Workspace.
- Demonstrated discretion and confidentiality in handling sensitive information.
- Proven experience in multitasking and supporting high-level executives with excellent time management skills.
- Experience in the healthcare industry is a PLUS.
- Licensed Physical Therapists are highly encouraged to apply.
Requirements:
- Previous experience in remote work is a plus.
- Availability for regular virtual meetings and collaboration with team members.
Benefits:
Competitive salary commensurate with experience.
Health insurance coverage in the future
Retirement in the future
Opportunities for professional development and growth within the company.
**How to Apply:**
To apply send us the following (WE WILL PRIORITIZE THOSE WHO FOLLOW INSTRUCTIONS):
1. Updated resume
2. Your Loom Video (Maximum 1 minute only)
- Showcase your personality! We're excited to witness the real you shine through! (Avoid reading from a script)
- Share detailed experience RELEVANT to this job ad.
- Share what you like to do for fun
- Make sure your camera and speaker are working properly
- Maintain a professional appearance and ensure your background is presentable.
Join our team and contribute to the success of a growing company from the comfort of your own home!