NetSuite Data Entry Specialist

Role: ERP Data Entry Specialist
Contract: Part-time Remote Contractor (80 hours monthly)
Business Hours: 10 AM - 2 PM EST
Rate: $400 USD - $600 USD monthly
(Salary is negotiable based on experience)
Availability to Start: January 8, 2024
Additional Info: Additional perks included in the compensation structure
Client's Profile
This is a prominent company based in the bustling New York metropolitan area. Renowned as a top-tier supplier, they specialize in providing an extensive range of products, including plastic, laminate, aluminum tubes, aerosol cans, and custom aluminum extrusions. With a commitment to quality and innovation, they have positioned themselves as a reliable partner in the industry, meeting diverse needs and delivering exceptional solutions to their clients.
What you'll do
The client is looking for an ERP Data Entry Specialist with experience in Netsuite. This role involves meticulous data entry, documentation, and system maintenance to enhance supply chain efficiency. The ideal candidate will contribute to compliance standards, drive continuous improvement, and collaborate seamlessly across departments. The responsibilities of the role include, but are not limited to:
Data Entry and Management:
- Accurately enter shipment details from factory sources into the Netsuite ERP system.
- Record and process goods received in the ERP system, ensuring accuracy and completeness.
- Input bills and invoices into the system, verifying details for accuracy.
- Generate and maintain the certificate of conformity as required, ensuring compliance with standards.
Documentation and File Management:
- Save and organize PDFs and relevant documentation associated with shipments and transactions on the company server.
- Maintain a systematic and easily accessible filing system for all relevant documents within Netsuite or shared drives.
System Maintenance and Troubleshooting:
- To ensure data integrity, perform routine system maintenance, such as clean-up and regular updates.
- Troubleshoot and resolve data entry discrepancies or system-related issues in collaboration with IT or relevant departments.
Collaboration and Communication:
- Coordinate effectively with factory personnel, procurement teams, and other departments to gather accurate information for data entry.
- Communicate any discrepancies or issues related to data entry promptly to relevant stakeholders.
Compliance and Quality Assurance:
- Adhere to company policies, procedures, and standards while performing data entry tasks.
- Ensure accuracy and quality of data input to maintain high standards of information integrity within the ERP system.
Training and Development:
- Stay updated with ERP system functionalities and upgrades to enhance efficiency in data entry processes.
- Provide training or guidance to new employees or team members regarding data entry procedures within Netsuite.
Reporting:
- Generate regular reports related to data entry tasks, highlighting key metrics and areas for improvement if necessary.
What you should have
- Proven experience of at least three years as an ERP Data Specialist or in a similar role.
- Proficient in Netsuite or other ERP systems.
- Previous experience in a manufacturing or supply chain environment is a huge plus!
- Knowledgeable at generating and interpreting reports to highlight key metrics and areas for improvement.
- Strong attention to detail and accuracy in data entry.
- Previous experience working remotely is preferred.
- Excellent organizational and communication skills.
- Ability to collaborate effectively with cross-functional teams.
- Knowledge of compliance standards and quality assurance processes.
- Familiarity with routine system maintenance tasks, such as data clean-up and updates.
Who you are
- You are meticulous in your approach to data entry, ensuring precision and accuracy in every task.
- You are a highly organized person who maintains a systematic and easily accessible filing system, ensuring efficient documentation.
- Your strong interpersonal skills allow you to coordinate effectively with various teams and promptly communicate discrepancies.
- You are tech-savvy and have a strong passion for learning.
- You love sharing your best practices and knowledge with your peers/team.